Overview
Instead of one inspector completing an entire inspection, multiple inspectors can each complete the sections they are responsible for and then merge their inspections into one consolidated report. This is especially useful for large buildings & situations where inspection responsibilities are divided between team members.
β
Common Use Cases
Large commercial buildings
Multi-level facilities
Detailed compliance inspections
Teams dividing inspection responsibilities
Faster inspection turnaround times
How Merge Reports Works
Step-by-Step Instructions
1. Start Separate Inspections
Each inspector:
Opens the asset/property
Starts the same inspection checklist
Selects only the areas they are responsible for
Completes and uploads their inspection
2. Select Inspections to Merge
After all inspections are uploaded, navigate back to the Webapp.
Go to the Inspections tab
Select the inspections you want to merge
Click: Actions β Merge Report
3. Configure Merge Details
When merging, you add the following fields:
Property/Asset
Inspector
Start Date
End Date
Once configured, click Merge.
You'll then see the new inspection, identifiable with (Merge)
β
Final Merged Report
View your report by clicking Action and choosing your preferred method.
β
The merged inspection combines all completed areas into a single inspection report and PDF.
The final report will include:
All completed sections from each inspector
Combined inspection data
One consolidated PDF report
Important Rules
Inspection Type Must Match: You can only merge inspections created under the same inspection type.
Maximum Number of Inspections: You can merge up to 5 inspections at once, allowing 5 people to run the inspection simultaneously.
Best Practice Recommendations
Inspectors select only their relevant areas.
Inspectors should:
Select only the areas they are responsible for
Complete only those assigned sections
Result
The merged report will be:
Clean
Organized
Free of duplicate sections
This produces the best final PDF output.
Note: If each inspector has all areas are selected when starting the checklist,
2. Other Scenarios
Scenario 2: All Areas Selected + Hide Unselected Items Enabled
If inspectors:
Select all checklist areas
Only complete their assigned sections
Enable Hide Unselected Items
Then:
Duplicate empty sections are hidden
Final report still appears clean
Result
The merged report remains usable and organized.
Scenario 3: All Areas Selected + Hide Unselected Items Disabled
If inspectors:
Select all checklist areas
Leave unrelated sections blank
Do NOT enable Hide Unselected Items in the report templates
Then:
All sections appear in the final PDF
Duplicate empty sections are shown
Reports become cluttered
Example
With multiple inspectors, the report may display:
Multiple Fire Alarm sections
Multiple Sprinkler sections
Repeated empty categories
This becomes increasingly messy when merging several inspections.
Recommended Best Practice
For the cleanest and most professional merged report:
β Each inspector should select only the areas they are responsible for.
This avoids duplicate sections and creates a clean final PDF.
Summary
The Merge Reports feature helps teams:
Divide inspection workloads
Complete inspections faster
Collaborate efficiently
Produce one professional final report
To achieve the best results:
Use the same inspection type
Assign clear inspection responsibilities
Select only relevant checklist areas
Enable Hide Unselected Items if needed
If you have any additional questions or need support, please contact the team at support@snapinspect.com.

![Untitled.mov [video-to-gif output image]](https://downloads.intercomcdn.com/i/o/y508wqoz/2366117460/c56b4787d45dc1296cb5dbb219c0/ezgif-415f99c775ade566.gif?expires=1780185600&signature=57a3dc62880f8649c15c89e1465835abad3de8e6f59aa776c8b79960316efc7f&req=diMhEMh%2FmoVZWfMW3nq%2BgYRzK0m7tzUJUpEg5XZhjZbfnwaiiF9SXGx2l4ll%0AIGCuVKN4fdQzxiJZ0hb7MBUuAMk%3D%0A)
![Untitled.mov [video-to-gif output image]](https://downloads.intercomcdn.com/i/o/y508wqoz/2366126118/6b0a860c18fa0bab7dca3bdb0d84/ezgif-415f99c775ade566.gif?expires=1780185600&signature=ebfbc2fe1cc02b608a139d4b0e185e6013102cff499489db81981cd6faa0ba0f&req=diMhEMh8m4BeUfMW3nq%2BgfYqr5%2BmGD7j5cWjbPS%2BZqWdx9b3xJkf6TJ2cKeB%0AieK8qr%2BJlWCXBS1lx7c6tP4IgX4%3D%0A)

